Frequently Asked Questions
Event Daddy provides a comprehensive suite of professional event management services designed to handle every aspect of your celebration. As one of the leading event management companies in gurugram, our core offerings include:
- End-to-End Event Planning: From initial concept to final execution.
- Venue Selection: Vetting and booking 500+ premium properties across India.
- Vendor Coordination: Managing caterers, decorators, photographers, and more.
- Catering Services: In-house FSSAI certified culinary teams.
- Decor & Design: Thematic setups using 3D visualization technology.
- Day-of-Event Management: On-site command team for flawless delivery.
Category:General
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We are versatile experts managing a wide range of celebrations including Indian Weddings (Engagement, Sangeet, Haldi, Vows, Reception), Corporate Events (Summits, Product Launches, Galas), Social Gatherings (Birthdays, Baby Showers, Anniversaries, Retirements), and Cultural/Religious Festivals (Pooja, Havans, Navratri).
Category:General
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Headquartered in New Delhi, we have regional operations in Mumbai and Bangalore. We serve clients across all major Indian Tier-1 and Tier-2 cities. Additionally, we have a specialized Destination Wedding squad that manages events at remote locations, heritage palaces, and international destinations like Bali, Dubai, and Thailand.
Category:General
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Event Daddy has been a market leader for over 10 years, with a record of executing 500+ premium events. Our core team consists of 50+ specialists, including certified wedding planners, technical production leads, and hospitality veterans who bring a combined experience of over 100 years to the table.
Category:General
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Yes. Our technology-driven framework is designed to be scalable. We provide the same level of precision for an intimate rooftop anniversary dinner for 50 guests as we do for a multi-city product launch or a grand community festival with 5,000+ attendees.
Category:General
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For grand weddings during peak season (October to March), we recommend booking at least 9-12 months in advance. For corporate events, 3-6 months is ideal. For smaller social parties, a lead time of 4-8 weeks is usually sufficient. Early booking ensures priority access to the best venues and premium vendors.
Category:Booking
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We follow a transparent 5-step onboarding process:
- 1
Initial Consultation: A free session to understand your vision, requirements, and estimated budget.
- 2
Concept & Quote: We provide a customized event blueprint and a transparent cost breakdown.
- 3
Contract & Deposit: Formal agreement signing and payment of the booking advance to secure the date.
- 4
Planning Phase: Active coordination of venue, vendors, and decor mockups via our digital dashboard.
- 5
Final Rehearsal: Technical walkthrough and schedule lock-in 7-14 days before the big day.
Category:Booking
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Yes, our first 45-minute vision-alignment session is completely complimentary. This can be conducted via Video Call or in-person at our New Delhi HQ. During this meet, we discuss feasibility, basic budget ranges, and potential themes.
Category:Booking
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Absolutely. No two events are identical. We encourage clients to use our standard packages (Bronze, Silver, Gold) as templates and then mix-and-match services to create a bespoke solution that fits their specific vision and financial parameters.
Category:Booking
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Yes, every Event Daddy client receives a customized “Planning Passport” that includes a detailed month-by-month checklist, payment reminder schedules, and vendor comparison sheets to keep the entire process organized and transparent. This structured approach is one of the reasons we are trusted among event management companies in gurugram.
Category:Booking
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Our management fees are based on the complexity and scale of the event. We offer flat-fee packages for social events and percentage-based models for large-scale weddings and corporate productions. A detailed custom quote is provided after the initial consultation.
Category:Pricing
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We accept all professional payment modes including NEFT/RTGS Bank Transfers, UPI (GPay/PhonePe), major Credit and Debit Cards, and Account Payee Cheques. We provide formal GST-compliant invoices for every transaction.
Category:Pricing
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Our standard schedule is: 25% Advance Deposit at booking; 50% Milestone payment 30-45 days before the event; and the final 25% balance settlement 7-10 days before the event date. This ensures all vendors and venues are fully secured.
Category:Pricing
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We pride ourselves on absolute transparency. Our quotes include management fees, labor, logistics, and applicable taxes (GST). Any additional costs like extra guest meals or last-minute decor changes are always documented and pre-approved by the client via formal change-orders.
Category:Pricing
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Booking deposits are non-refundable as they cover venue blocking and initial planning work. Refund eligibility for subsequent payments depends on the cancellation timeline (e.g., 50% refund if cancelled 6 months prior). In the case of Force Majeure (lockdowns, etc.), we offer 100% free rescheduling for up to 12 months.
Category:Pricing
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We maintain a “Diamond Network” of vetted partner vendors with whom we have worked for years. However, as a client-first agency, we are equally happy to collaborate with any photographer or makeup artist you have already booked, ensuring seamless coordination with the overall event master timeline. This flexible approach is one of the reasons we are known as the best event company in gurgaon.
Category:Vendors
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Our vendor vetting is rigorous. Every partner must pass our 5-point audit: 1. Legal & Insurance verification, 2. Previous client feedback audit, 3. On-site technical performance test, 4. Punctuality record check, and 5. Value-for-money pricing analysis.
Category:Vendors
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This is one of the primary reasons to hire Event Daddy. We maintain a 'Shadow List' of backup vendors for every category. If a primary vendor has a genuine emergency, our team can usually call in a replacement of equal or higher caliber at zero notice, ensuring your event proceeds without a glitch.
Category:Vendors
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Yes, we have in-house FSSAI certified catering teams specializing in traditional Indian and global cuisines. We also coordinate with 5-star hotel kitchens for grand banquets. We prioritize hygiene, ingredient freshness, and authentic flavor profiles.
Category:Vendors
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Absolutely. Our 'On-Site Command Team' is the first to arrive and the last to leave. A Lead Coordinator and a team of 2-5 assistants (depending on event size) will manage all vendor load-ins, guest registration, ritual timing, and hospitality throughout the event.
Category:Event Day
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Our team is trained in “Live Problem Solving,” supported by an extensive signature “Emergency Kit” ranging from safety pins to technical cable backups, along with direct radio communication with all vendor leads. This allows us to resolve 99% of issues seamlessly behind the scenes, which is why we are trusted as the best event company in gurgaon.
Category:Event Day
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Yes. Our hospitality desk manages hotel check-ins, guest transportation from airports, VIP seating, and general guest concierge services to ensure your loved ones feel pampered and well-guided.
Category:Event Day
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Indian weddings are our DNA. We have deep expertise in the rituals of North Indian (Punjabi, Rajasthani), South Indian (Tamil, Telugu, Kannada), and West Indian (Maharashtrian, Gujarati) traditions. We manage everything from the first Haldi to the grand Bidai with cultural sensitivity.
Category:Specific
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Yes, we are a premier destination wedding agency. We have successfully managed events in Udaipur, Jaipur, Goa, and international hubs like Dubai and Bali. We handle the complex cross-border logistics so you can focus on the celebration.
Category:Specific
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From celebrity DJs and Bollywood playback singers to traditional folk troupes and international live acts, we manage a vast talent pool. We handle all artist riders, stage sound checks, and legal performance permits (PPL/IPRS).
Category:Specific
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Yes, venue scouting is the first phase of our planning. We research venues based on your guest count, budget, and accessibility needs. We accompany you for site visits and perform technical audits of the venue's infrastructure before you sign.
Category:Logistics
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We handle all the 'red tape.' This includes securing local police NOCs, fire safety clearances, sound permissions for outdoor events, and specialized licenses for public festival celebrations.
Category:Logistics
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Guest safety is paramount. We log all dietary requirements (Jain, Vegan, Gluten-free, etc.) during RSVP management and ensure the kitchen has separate prep zones and clear labeling for all such specialized meals.
Category:Logistics
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Still have questions?
Our planning specialists at Event Daddy are available to discuss your specific event requirements. As one of the trusted event management companies in gurugram, we’re here to help make your celebration spectacular.